Event planning checklist template
Plan conferences, launches and parties without the last-minute panic. Every booking, confirmation and rehearsal is a step you can see and tick off.
- 9 steps
- 0 approval steps
- Rename, reorder or remove any step
The 9 steps
- 1
Goals and budget
Why the event exists, who it is for and what it can cost.
- 2
Venue booking
Choose and book the venue for the date and headcount.
- 3
Vendor contracts
Catering, AV, photography and decoration under contract.
- 4
Confirm speakers and guests
Get confirmations, bios and travel details.
- 5
Invitations and registration
Send invitations and open registration.
- 6
Run of show
A minute-by-minute plan with owners for each part.
- 7
Rehearsal
Walk through the schedule, tech and transitions.
- 8
Event day
Run the event to the run of show.
- 9
Post-event survey and wrap-up
Collect feedback, pay vendors and share photos.